Employee Search

Summary:

With the Employee Search feature, you can do the following:

1. Provide end users with an option to search and view information about themselves as well as other domain users
2. Help yourself (administrator) to search and locate users or retrieve any information about them

How to configure the AD search:

1. Navigate to Configuration → Self-Service → Directory Self Service → Employee Search.
2. Select the Enable Employee Search checkbox

3. Select the policy to which employee search is going to be enabled

4. Choose the domains from the Filter Domains dropdown field, which are to be involved in the Employee Search. Searching level can be filtered in the OU/Group level too.
1. Click on the "Add OUs" link to perform "OU based Selection"
2. Select the OU's from the Pop-Up and Click on OK

5. You would be provided with 3 tabs:

1. Users
2. Contacts
3. Groups
Note: Employee Search is a 'criteria based search'. You can enable anyone or all of the above mentioned options.

5. Enabling the Users/Contacts/Groups check boxes
1. Select the desired Display Columns
2. You can 'Configure the Order' in which the Display Columns appear by clicking on the 'UP' & 'DOWN' buttons
3. Configure the Search Criteria
4. Choose the desired Search Criteria Options
5. You can "Configure the Order" of the "Search Criteria Options" using the "Up" & "Down" buttons

6. Click Save to store the configured settings

Fine tune Employee Search options

ADSelfService Plus provides more options to the administrators to fine tune Employee Search that best fits the organization's policy.

1. Under Employee Search, click Advanced
2. Select Enable Organization Chart checkbox to allow employees to view the "Searched Account's Position" in the Organizational Hierarchy
3. Select Hide Unmanaged users in Organization chart checkbox to hide unmanaged users from search results
4. Select Exclude disabled users from search results and Organization chart checkbox to exclude disabled users from appearing in the search results and organization chart
5. Select Show Employee Search & Organization Chart on Login Page Also checkbox to place the Employee Search feature on the login page of this application. If this feature is enabled, external users from other domains and forests will be able to view your employee details and their position in the organizational hierarchy from the login page, without authentication. Admins are advised to ensure that this setting complies with their organization's security policy before enabling this option, or use the Configure Domain List option to selectively enable it for specific domains.
6. Selecting the option Don't show photos in employee search & organization chart will hide the employee photos from being shown in the search results and organization chart
7. Selecting the option Use jpegPhoto attribute for photos will fetch the photo from jpegPhoto attribute in Active Directory
8. Selecting the Show only users from the same forest in the search results check box will display only the users who are in the same forest in the search results
9. Click Save to save the configured settings

Selectively enabling the Employee Search feature on the login page

This option lets anyone with access to the ADSelfService Plus URL view employee details and their positions in the organizational hierarchy, without logging in. However, Admins can fine-tune this setting according to their organization's security policy.

1. Admins can restrict specific domains from being searched from the login page, using the Configure Domain List option. The domains that are not selected cannot be searched.
2. The Configure Domain List drop-down will be shown only to Product Super Admins or ADSelfService Plus Authentication Admins, and not to Domain Technicians, as the latter have authorization over only their respective domains.
3. However, a Domain Technician can choose to allow or restrict their domain from being searched via the login page, by disabling the Show Employee Search & Organization Chart on Login Page also option. If disabled by a Domain Technician, that domain will be also be automatically deselected in the Configure Domains List drop-down available to Super Admins.